Brief introduction of attendance system

更新时间:2018-05-11 09:03:00点击:575996 Entreprise's news

What is attendance system? Attendance system refers to a management system that manages the attendance records of employees of a company. It is a product that combines attendance software with attendance hardware. It is generally used by HR department to master and manage the employees'attendance dynamics.

Attendance management (sub) system is to realize the automation of personnel access to attendance credit card, data collection, information inquiry and attendance statistics process, and improve personnel management modernization. This is convenient for employees to go to work and attendance, instead of the unscientific or cumbersome attendance methods such as manual signing and punching, which is convenient for managers to timely count and assess the attendance rate of each department and accurately grasp the attendance of employees.

2 , the attendance system consists of

The system consists of an inductive IC card, a card issuer, an attendance machine (also a designated access control), attendance management software, and a management computer. The attendance management software of this program is the attendance management subsystem of the card system.

1) Attendance machine

The basic function is the attendance information recorder, which records the card number, name, and punch time of each card puncher.

2) Attendance management software

A tool for statistical analysis of attendance records. Its normal operation depends on the perfect or reasonable setting of the relevant attendance system and other parameters.

3 , attendance system business process

The basic process of the system is: the attendance management personnel, the system initialization, set the system parameters, attendance system, set the layout rules, and then the system records the credit card records of the attendance personnel, and analyzes, finally, as needed The attendance result report can be output or submitted to the salary management system.

Flow Description:

First, the company's attendance management system (including attendance system, overtime system, leave system) is introduced into the system, and the attendance machine is initialized.

By collecting the employee's credit card information and relevant information input by the personnel department management personnel, various attendance reports are automatically generated, including daily reports, summary tables, and monthly reports of individuals or departments. On the one hand, it is used for analysis and processing by management personnel. On the one hand, this data will be used as the basic data for salary settlement.

4 , attendance system function

In the system, attendance rules can be established according to the actual situation, including: employee management, work schedule, class arrangement, staff work arrangement, late arrival and early departure regulations, meeting registration, etc.; attendance statistics can be performed according to time, department, etc.

Attendance software can read in and out data of monitoring software for attendance statistics; system maintenance includes: personnel library update, password management, database backup and recovery, attendance and maintenance of attendance system.

The whole system can be equipped with a dedicated attendance machine alone or by a designated access control. Even when the electronic door lock is opened, the employee with the opening authority can perform the data processing of the attendance system by performing the card swiping operation on the card reader. When you play the card once, you have the function of opening the door and attendance.

5 , system characteristics

Flexible and detailed basic shift information can fully meet the needs of different customers;

Comprehensive attendance factors: all kinds of holidays, overtime, leave, business trips, etc.; and shifting, shifting, timing, straight down and other working methods;

The shift is an important factor in attendance. Only when the shift system is set will the attendance analysis be performed according to the shift, and there is a 5 -level scheduling mechanism;

The scheduling rule allows a maximum setting of 100 days as a cycle;

It is convenient and quick to use the perpetual calendar when scheduling.

For the first time, the concept of class bag ” was used to effectively solve the problem of dealing with fuzzy shifts;

The unique 72- hour coordinates make the difficult problems such as cross-day shifting and cross-day punching become quite simple, and the analysis speed is greatly improved;

The concept of accounting period is imported , so that the attendance data can be seamlessly integrated with the salary system after settlement.

6 , function module description

Functional classification

function name


Parameter setting

Global parameter

Set some common parameters of the attendance system, including hourly carry time, minimum working time, minimum overtime time, late and early return abnormal conditions.

Leave business trip overtime type setting

Set the type of leave, travel type, and overtime type used in attendance, and add, modify, and delete functions.

Work mode setting/maintenance

Set the employee's comprehensive work rules, such as the default shift?Is it free? Want to work overtime for overtime? Monthly rated working hours? Etc., it can be set by department and personnel. When the department and individual are set at the same time, the individual is set.

Shift setting

Basic shift

In this system, up to 6 shifts can be set in one day, of which 2 and 4 are defaulted to the regular shift, and 1, 3, 5, and 6 default to the overtime shift.

Scheduling group

Provided by department, by group, by individual, the three parties are scheduling, this module is to establish the scheduling group.

Scheduling pattern

Set some regularly scheduled shifts to the shift schedule, and apply the shift schedule to speed up the shift.

Schedule creation/maintenance

This module will implement scheduling, which can be ranked by department, group, and personnel. The priority of the personnel is the highest, followed by the group, then the department. The scheduling uses the perpetual calendar format in time, and there is no limit on the scheduling time. .

Scheduling and batch shifting

Realize the exchange of certain classes of certain people on a certain day, and realize a convenient and quick transfer mechanism.

Overtime control

Controlling the amount of overtime in the current accounting period, you can flexibly set and calculate formulas based on various information.

Overtime work

When working overtime requires overtime, each time you work overtime, you need to fill in the overtime work. The added overtime work needs to be confirmed to be valid.

Holiday setting

Holiday grouping

Similar to the shift grouping, here is the grouping for setting up holidays for people.

Weekday setting/maintenance

Set the employee's weekly rest system. For example, some companies have fixed Saturdays and Sundays for two days, some for one day, some for one week and two days, and some for fixed Wednesdays and so on.

Holiday setting/maintenance

Similar to Weekday Setting/Maintenance, set a holiday plan and assign it to a person.

Annual leave control

The amount of annual leave for controlling employees can be set and calculated according to certain formulas.

written request for leave

When an employee wants to take time off, he/she needs to fill in the leave slip here. The leave slip is the same as the overtime work.

Travel strip

When an employee wants to go on a business trip, he or she needs to fill out a business trip here. The business trip is the same as the overtime work.

data processing

data collection

The module that communicates with the device completes the collection of device data.

Punch data

Query or browse the collected data, and also provide the function of manual signing.

Punch data change plan

In response to some temporary adjustments to the time of work, establish a certain change plan, offset the employee's punch record by a certain amount, so as not to cause abnormal attendance results.

data analysis

The attendance result will be obtained through this module, and this function completes the data processing function.

Attendance results observation / maintenance

You can observe the attendance results here and see if the results are correct. For some special cases, you can directly modify the attendance results.

Data presentation


Provide an embedded custom reporting system.

The system has more than 20 attendance report templates, and can be easily modified and produced.

Data settlement

Current accounting period

When the attendance system is started for the first time, the current accounting period is indicated for the attendance system, and should correspond to the period of other systems. The system has set three accounting period categories, namely: A-category is the standard month period from the beginning of the month to the end of the month, and the B-category is the standard cross-month period from the 15th to the 14th of the month, C-category For standard periods. Users can apply the generation directly, or customize the period category according to the actual situation.

Custom stats item settings

The extension function of the attendance system can indirectly solve problems that cannot be directly solved in some systems.

Custom statistics project browsing

Customize the browsing and maintenance of the project.

Accounting period statistics

The attendance data of the current accounting period includes summary of attendance results, summary of leave, summary of travel, and overtime summary. These statistics can be directly quoted in the salary system after the statistics are completed.

Period settlement

The accounting period that has been counted will be settled and the next accounting period will be automatically activated.

7 , daily attendance management

The implementation of the system must be implemented in daily work, supplemented by strict assessment, otherwise the system is just a piece of paper. After setting up strict attendance, shifting, overtime and other attendance systems, the company also needs to manage daily attendance work, timely read attendance data, and enter various attendance materials (please leave orders, overtime orders, transfer orders, etc.) ), and strengthen the analysis of data to avoid loopholes in work.

The HRMS system provides a hardware-to-software solution. By setting up the attendance machine, entering the leave form, overtime order, transfer order, reading the attendance data of the employee from the attendance machine, generating various attendance reports for the personnel supervisor The attendance system provides a digital blueprint.

8 , corporate organization management

1 ) Department management

The companies at all levels under the main management group, as well as the departments under the company, handle the establishment, merger and cancellation of the company and department, provide information maintenance and statistical analysis functions for company-level and department-level information, and support the export organization chart.

2 ) Position management:
Position management includes two parts: job unit analysis and position unit control. The main management positions are analyzed after the job description, qualifications, reserve personnel, as well as the position of each position, over-compilation, vacancies, and the vacancy position table provided by the department.

3 ) The decision maker or human resources department may formulate the company's employee recruitment, dismissal, and personnel transfer plans based on the information provided by the system.

9 , salary management

Enterprises should implement the " labor income, paid according to work " under the premise of establishing a reasonable salary structure, thereby to boost morale and retain talent, improve the competitiveness of enterprises. Company salaries are generally composed of basic salary, full attendance award, various types of allowances, overtime pay and other (such as performance awards).

In addition to the calculation of the data linked to the attendance, the system can also be linked to some items in the personnel file.

This module is used to define, update, calculate and maintain the employee salary bar and department salary summary table. Its functions mainly include: basic data management, salary conversion table, salary definition, piece rate transfer, salary calculation, printed salary bar, annual salary summary table, department salary summary table, performance award data definition, performance award data management, etc.

All operations of salary management include: input of basic data, setting of salary items, setting of salary calculation formula, salary conversion table setting, salary file update, monthly salary, and salary bar.

After the formula is set, there is no need to set a formula in the future period, unless the algorithm of the company's salary is changed, the operation is simple, and the journey is fast.

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